How to Print Voucher Checks in QuickBooks Online

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QuickBooks Online is a game-changer for small businesses, offering a streamlined and efficient way to manage finances. One of its most useful features is the ability to print voucher checks directly from the platform. In this article, we’ll walk you through the simple steps to print voucher checks in QuickBooks Online, saving you time and effort while ensuring accurate record-keeping.

Why Use Voucher Checks in QuickBooks Online?

Voucher checks are an essential tool for businesses that need to keep track of their expenses and payments. By using QuickBooks Online to print voucher checks, you can:

  1. Maintain accurate records of all transactions
  2. Easily reconcile your accounts
  3. Save time by automating the check-writing process
  4. Ensure professional-looking checks that reflect your brand

Step-by-Step Guide to Printing Voucher Checks

Step 1: Set Up Your Check Layout

  1. Navigate to the “Settings” menu in QuickBooks Online
  2. Select “Custom Form Styles” under the “Your Company” section
  3. Click on “New style” and choose “Check” as the template type
  4. Customize your check layout by adding your logo, company information, and desired fields

Step 2: Create a Check

  1. Go to the “Plus” icon on the top right corner of the screen
  2. Select “Check” under the “Vendors” section
  3. Fill in the necessary information, such as the payee, amount, and account
  4. Assign the appropriate expense category and add any relevant notes

Step 3: Print Your Voucher Check

  1. After creating the check, click on the “Print” button
  2. Select your custom check layout from the drop-down menu
  3. Choose the desired print settings, such as the number of copies and check format
  4. Load your pre-printed check stock into your printer
  5. Click “Print” to generate your professional voucher check

Tips for Seamless Voucher Check Printing

  1. Always use high-quality check stock to prevent smudging and ensure compatibility with your printer
  2. Double-check all information before printing to avoid costly errors
  3. Keep your printer well-maintained to minimize printing issues
  4. Store your printed voucher checks securely to prevent unauthorized access
  5. Regularly reconcile your accounts to maintain accurate financial records


Printing voucher checks in QuickBooks Online is a breeze, empowering you to manage your business expenses with confidence and efficiency. By following these simple steps and tips, you can streamline your check-writing process, maintain accurate records, and present a professional image to your vendors and clients.

Embrace the power of QuickBooks Online and experience the joy of seamless financial management. With voucher checks at your fingertips, you can focus on growing your business while leaving the tedious tasks to the experts at Intuit.

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