QuickBooks is one of the most widely used accounting software platforms for small businesses. The QuickBooks desktop application offers robust accounting capabilities, while QuickBooks Online provides a cloud-based solution accessible from anywhere.
In this guide, we’ll cover how to download and install QuickBooks Desktop on a Windows or Mac computer. We’ll also explain how to sign up for and set up QuickBooks Online on any device.
Downloading QuickBooks Desktop
QuickBooks Desktop software must be installed directly on your Windows or Mac computer. Follow these steps:
1. Purchase QuickBooks Desktop
Go to QuickBooks.com and select your edition of QuickBooks Desktop to purchase. Options include:
- QuickBooks Pro for basic accounting
- QuickBooks Premier for more advanced features
- QuickBooks Enterprise for multi-user functionality
Your purchase gives you a license to install QuickBooks Desktop on one computer.
2. Download the Installer
Once purchased, you’ll receive a download link and license key via email. Download the QuickBooks installer file to your computer.
3. Run the Installer
Locate the installer file and double click to launch. Follow the on-screen prompts to install QuickBooks Desktop onto your computer.
4. Activate Your License
Use your license key provided in your purchase email to activate QuickBooks Desktop. This unlocks the software for usage on your computer.
The entire install and setup process typically takes 15-20 minutes. QuickBooks recommends rebooting your computer after installation is complete. Then you can launch QuickBooks Desktop and set up your company file.
Signing Up for QuickBooks Online
QuickBooks Online is accessed fully through the cloud. Follow these steps to sign up:
1. Purchase a QuickBooks Online Subscription
Navigate to QuickBooks.com and choose a plan. Options include:
- Simple Start – Basic accounting for 1 user
- Essentials – Multiple users and priority support
- Plus – Advanced reporting and automation
Select your preferred subscription plan and term.
2. Set Up Your Account
Provide your business and user details to create your QuickBooks Online account. Make sure to save your login credentials.
3. Confirm Your Email
Check your email inbox for a message from QuickBooks and click the confirmation link provided. This verifies your email address.
4. Sign In to Your Account
Go to login.quickbooks.com and enter your email and password to access QuickBooks Online.
And that’s it! From here you can set up your company file, users, accounts, and more within your QuickBooks Online account.
Accessing QuickBooks Online on Different Devices
Once your QuickBooks Online account is created, you can access it from:
- Desktop web browser – Access QuickBooks Online by signing in at login.quickbooks.com on any computer.
- QB mobile app – Download the QuickBooks mobile app for iOS or Android to access on the go.
- Smartphone/tablet browser – You can also sign in to QuickBooks Online directly in the web browser on mobile devices.
Your QuickBooks Online account seamlessly syncs across any device or browser where you’re signed in. There’s no need to install software locally like with QuickBooks Desktop.
Getting Help With QuickBooks Installation
If you have any trouble downloading, installing, or setting up either version of QuickBooks, the product support team is available to help:
- QuickBooks Desktop installation support: 1-800-446-8848
- QuickBooks Online signup support: 1-800-296-6730
Don’t hesitate to reach out to their award-winning customer support team for assistance getting QuickBooks up and running.
With these steps, you can easily access QuickBooks Desktop on your Windows or Mac computer or use QuickBooks Online through any web browser. Sign up today to enjoy industry-leading accounting software tailored for your small business.